How to Export Outlook Contact into Excel OR CSV

Whenever a user wants to move his data from one email client to another. The main issue that comes to the migration of contacts especially when it comes to export contacts from Outlook to CSV. However, in this article, we will learn how to export contacts from Outlook to Excel in various ways. Firstly, we will learn to export the contacts with Microsoft Outlook which is a bit tedious method. Moreover, the next competent and adaptable technique is with the expert Outlook PST Converter Software.

Now, we will learn the basics about the PST file. So that, we can understand how a PST file will be helpful in the extraction of Outlook Contacts into Excel OR CSV.

Table Of Contents

1 What is the Purpose of a PST File in Outlook?
2 Why should Users Export the Outlook Contacts to Excel File?
3 How to Export Contacts from Outlook to CSV?
- 3.1 Approach 01: Manual Method to Copy Outlook Contacts to Excel
4 Approach 02: Automated Method to Move Contacts From Outlook to Excel
- 4.1 Systematic Steps to Export Contact List From Outlook to Excel:

What is the Purpose of a PST File in Outlook?

A PST file is an abbreviation of the Personal Storage Table of Microsoft Outlook. Microsoft programs use This file format to store data like calendar events, contacts, and email messages. The PST file folder is sometimes also referred to as a personal folder. As it uses a cache in Outlook’s exchange mode.

When a new email account is added to Outlook. Microsoft Outlook creates a local copy of the data on the user’s device, allowing access to emails, contacts, and calendars offline. POP accounts store data in Outlook Data Files (.pst), while accounts like Outlook 365, Exchange, and IMAP use Offline Outlook Data Files (.ost). Because of these features of the PST file, users can easily export contact list from Outlook to Excel. Additionally, we will learn the prime causes of the exportation of contact lists from Outlook to Excel.

Why should Users Export the Outlook Contacts to Excel File?

Below here, we have mentioned the prime and main reasons to save PSt contacts to an Excel file.

Excel files provide a structured format of data. This makes it easier for users to sort, filter, and organize contacts.
Additionally, in the case of Outlook data being corrupted or lost, It becomes a good backup to have the contacts of the PST files in Excel.
Along with that, Excel files are widely compatible. It makes it convenient and easy to share contacts with others or across platforms.
With the Excel file, it becomes easy to edit, analyze, or merge contacts with other datasets using Excel’s functions and tools.
Many customer relationship management (CRM) systems support Excel imports. That allows smooth migration of contact data into CRMs.

These are the few major reasons to export email addresses from Outlook to Excel. However, there could be other reasons also such as Data Analysis, Bulk Editing, etc. Now, in the next section, we will learn the methods of conversion of the files.

How to Export Contacts from Outlook to CSV?

Here, we will discuss the top 02 methods to download contacts from Outlook to Excel. The first approach uses Microsoft Outlook in their local system. Furthermore, the next approach does not require to have MS Outlook in the system. Now, without any delay let’s walk through the techniques.

Approach 01: Manual Method to Copy Outlook Contacts to Excel

We will extract the contacts from Outlook to Excel with the use of MS Outlook. Though this process provides the users with direct control over the process, it is very time-consuming and hectic to perform. Let’s know the steps mentioned below.

First of all, launch and run MS Outlook on the system.
Now, log in and go to the File tab.
In the File tab, click on the Open & Export section.
Then, find the Import/Export icon and press that.
After that, A new window will pop up.
In that select Export to a file and press Next.
Afterwards, choose Outlook Data File (.pst) as the export file and then tap Next.
From that, click the Contacts folder that users need to export.
Then, press Next.
Now, press the Browse key and choose the destination to save the file.
Create a Password to encrypt the exported PST files.
At the end, Tab the Finish key to start the downloading of PST contact to CSV.

Using above steps, we can easily convert PST contacts to CSV format. However, this method comes with a few limitations that we will discuss now.

Challenges Associated with Manual Methods

Converting with this method could be slow, especially with large contact lists.
The manual method comes with multiple steps. However, this could be confusing for non-technical users.
Sometimes, during the manual process, it could lead to incomplete or missing data. Especially in the scenario of contact fields not being correctly mapped.
With the manual method, Contacts may not be organized properly in Excel. This could require additional formatting adjustments.
With the manual method, it is also possible to make frequent exports repetitive and inefficient as it lacks automation.

Along with that, there could be the possibility of a few real-time issues such as syncing with the data. To cope with this problem we will learn the next automated and efficient solution to export email addresses from Outlook to Excel.

Approach 02: Automated Method to Move Contacts From Outlook to Excel

The TrijaTech PST Converter is the best and most efficient solution to copy Outlook contacts to Excel. The interface of this software is user-friendly and it is easily understandable even for non-technical users. The conversion of PST files to CSV could be done single or in batch with this software. Along with that, this Software helps to keep the original data intact. Let’s learn how to export contacts from Outlook to Excel easily.

Systematic Steps to Export Contact List From Outlook to Excel:

Install and run the TrijaTech Outlook PST Converter.
Now, press the Add File key to add The PST files.
After that, choose the CSV from the drop-down option.
Then select a Destination path to save the resultant file.
Finally, press the Export option to start the process.

By following these simple steps users have converted their Excel files.

Key Takeaways

In this blog, we have described how easily you can export contacts from Outlook to Excel. To do so, we have discussed the manual method and the automated solution with The TrijaTech PST Converter.

While manual methods are good for single or small conversions. But if the users have larger data they need to look for the Automated solution. The professional software gives a faster, efficient, and user-friendly experience while converting the PST files to Excel. Moreover, this software gives filters, duplicate removal, and other features.

Author
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Deckon Rock

Deckon Rock works as a Senior Technology Writer for TrijaTech Software. He is a tech enthusiast with more than 4 years of expertise in the fields of artificial intelligence, Internet of Things, and Email Migration and Management. He enjoys doing research and offering DIY solutions for Outlook technological problems. He enjoys reading poetry and books in his spare time.

How to Export Outlook Contacts into Excel OR CSV?