How to Convert PST to MSG [With or Without Outlook]

Summary: Microsoft Outlook has long been the go-to option for both individuals and businesses when it comes to email management. Users occasionally, though, might need to export their Outlook data to other file formats for a variety of reasons. The export of PST files to MSG format is one common requirement. We will go into details about every aspect of smoothly converting PST files to MSG file format in this comprehensive guide. Furthermore, you can take the help of a professional PST Converter to Convert PST to MSG smoothly.

Table Of Contents

1 Understanding the Basics of PST and MSG Files:
2 Knowing Why You Need to Convert PST to MSG?
3 How to Export PST to MSG File Manually?
- 3.1 Expert Advice to Convert PST to MSG – Reliable to Execute
- 3.2 Frequently Asked Questions

Understanding the Basics of PST and MSG Files:

Let’s grasp the fundamentals first before delving into the detailed procedure. Microsoft Outlook allows users to store copies of messages, calendar events, and other data in a proprietary file format called PST (Personal Storage Table). On the other hand, an individual email message—along with any attachments and metadata—is represented by a file format called MSG (Message). It may be essential to export PST to MSG in order to archive particular emails or move data between various email clients.

Knowing Why You Need to Convert PST to MSG?

It’s important to understand why it could be necessary to convert PST to MSG before getting into the specifics. Though it works great for storing large amounts of Outlook data, the PST file format might not be the best option for sharing or archiving specific emails. However, MSG (Message) files are perfect for certain use cases because they contain a single email message, all of its attachments, and all of its metadata.

A Few of its prime reasons to convert Outlook PST to MSG File Format:

MSG files make it simple to access and share particular emails by representing individual emails.
Users can store and arrange individual emails independently by converting PST to MSG, which is useful for archiving.
Selective migration of particular emails is made possible by exporting PST to MSG during data transfers or email client migrations.
Users that need to share or view emails in multiple applications will find MSG files versatile as they work with a wide range of email clients.
In general, MSG files are smaller than PST files in terms of size. Reducing storage space and simplifying the management and sharing of individual emails are two benefits of converting to MSG.

How to Export PST to MSG File Manually?

One manual method is available for exporting PST (Personal Storage Table) files from Microsoft Outlook to MSG (Outlook Message). To carry out the conversion, adhere to these detailed steps:

Launch Microsoft Outlook on your PC. Make sure the version of Outlook you’re using supports exporting. Outlook 2010, 2013, 2016, 2019, and Microsoft 365 can all be used with this technique.
Open Outlook and select the folder that contains the emails you wish to export.
To select multiple emails, click on each one while holding down the “Ctrl” key. As an alternative, you can select every email in the folder by pressing “Ctrl+A”.
Select the emails and then select the “File” tab from the Outlook window’s upper-left corner.
Using the drop-down menu, select “Save As”.
Choose the location to save the MSG files from the “Save As” dialog box.
Select “Outlook Message Format (.msg)” from the drop-down menu labeled “Save as type”.
To begin the export process, click the “Save” button. Outlook will save each chosen email as a separate MSG file in the designated location.
Finally, open the folder containing the MSG files, and make sure that every email has been exported as a separate MSG file.

Note: To export all of the emails in a folder along with its subfolders, use the “Export” option when you right-click on the folder, rather than choosing each one individually in Step 2.

Expert Advice to Convert PST to MSG – Reliable to Execute

While the manual method discussed above works well for small amounts of emails, it can get complicated when handling a lot of them. It might also take a while to complete, and the original folder structure might not be preserved. Third-party PST Converter tool is useful for people seeking a more feature-rich and efficient substitute. It is a reliable and result-oriented software to convert PST to MSG with attachments without any fear of data loss. Using this software, you can convert PST to PDF, MSG, EML, EMLX, MBOX, etc. formats. The software even facilitates you to import PST files to Office 365, migrate PST to Google Workspace, Gmail, Yahoo, IMAP, and many more email and web-based email clients. It has a wide compatibility with Windows and Mac both the OS versions.

Conclusion

It may be necessary to export PST to MSG in a number of situations, including archiving, moving particular emails, and email client migrations. Although a manual method is available in Microsoft Outlook, it might not be the most effective for large-scale operations. Fortunately, a third-party tool discussed above provides a more feature-rich and efficient experience. Thus, it’s important to understand your specific requirements and select the approach that best suits you.

Frequently Asked Questions

Query 1: What would make exporting PST to MSG necessary?

Ans: When users wish to extract specific emails or a group of emails from their Outlook data, they must export PST to MSG. This is especially helpful when it comes to moving particular emails to another email client that accepts the MSG format, archiving particular messages, or sharing them one at a time.

Query 2: Which tools are available for converting PST to MSG?

Ans: Although there are several ways to export PST to MSG, using Microsoft Outlook is one that is frequently employed. You can open an email in Outlook, select the MSG format, go to the “File” menu, and choose “Save As.” As an alternative, third-party programs with more sophisticated features, such as TrijaTech Converter for PST, enable bulk conversion and greater flexibility.

Query 3: Does using Outlook’s manual method have any restrictions?

Ans: When handling a big number of emails, Outlook’s manual method can get tedious, even though it’s simple for single emails. The procedure can take a while, and the original folder structure might not be retained. Third-party tool is frequently suggested for a more organized and effective approach.

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Deckon Rock

Deckon Rock works as a Senior Technology Writer for TrijaTech Software. He is a tech enthusiast with more than 4 years of expertise in the fields of artificial intelligence, Internet of Things, and Email Migration and Management. He enjoys doing research and offering DIY solutions for Outlook technological problems. He enjoys reading poetry and books in his spare time.